Nov 2018 BHOA Meeting

Association Business

  • Landscape
    • Limbing trees 2nd week in Nov
    • Irrigation to be shut off
  • Social Events
    • Cookies with Santa, Dec 8
  • POA amendment
    • Tracking sheet updated
  • Amenities update
    • Tennis
      • programCourt repairs
      • Bathroom/storage cleanout
    • Non-residents amenity usage
      • Drafting official notice to Park 9 apartments for unauthorized amenity use by their residents
      Basketball courts to replace back courts
      • Community manager getting pricing
  • 2019 Pool Season RFP
    • to be sent to various providers
  • 2019 Budget Review
    • Reserve projects recommended to be complete in 2019 – $39,655
  • Communications
    • 2018 Annual meeting – 12/4/2018

Executive Session

  • Legal Status report
  • Compliance Report
  • Closings
  • Financials

Vote November 6th

Don’t forget to vote in this year’s elections. Voter registration and information can be found at https://www.woodstockga.gov/72/Election-Information and http://voter.cherokeega.com/

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October 2018 Board Meeting

Present: Klein, Kashani, Healy, Pons, Blevins
Community rep: Seipel

Regular Business

Landscape
  • Fall flowers installed 10/23
  • Tree pruning Halloween week
  • Irrigation leak by the back courts fixed (irrigation will be shut off in Nov)
  • Many complaints about unkempt yards
Social
  • winter hot chocolate movie night?
Tennis
  • Court windscreen replaced
  • Court 5&6 has windscreen down
  • Bathroom
    • Roof repaired
    • Storage close cleaning scheduled
    • Bathrooms and water will be winterized and water turned off during winter
  • Acquire a new pro for lessons/camps/intensives
    • Fees for outside users to maintain?
Clubhouse 2019 projects
  • Paint front clubhouse interior
  • Replace countertops
  • Replace bathroom dividers (front and back); replace shower elements and curtains (improve lighting?)
  • HIde monument electrical conduit
  • Replace water fountain at the front
  • front fixtures replace
Pool
  • 2019 projects
    • repair back fence
    • Stain front pergola and replace lightings
  • Get 3 bids for the upcoming season
Misc
  • HOA meetings will now be held at 7:30 pm the first Tuesday of each month; beginning Nov 6

Executive Session

Legal status report
Compliance

HOA Board launches official Facebook page

The Brookshire HOA board has created https://www.facebook.com/BrookshireWdstk, a new official Facebook page for information and communication from the HOA Board. As a result, we will no longer be posting updates to the unofficial Brookshire Neighborhood page, hosted by a resident.

Please follow the new Facebook page or visit www.brookshirehoa.com for HOA and Neighborhood news and info.

At this time we do not plan to have discussions on the page. You can email the board from the page with any questions or concerns.

Thanks.

August 2018 Brookshire Board Meeting

Attending: Klein, Kashani, Blevins, Healy, Pons

Neighborhood rep: Siepel

Public Business

  • Landscape
    • Mulch applied: $13,000
    • Large grass cut back, Junipers cut back
    • Weed treatment to be applied in Sept.
  • Insurance renews 11/18
  • Social Events
    • Yard of the Month
      • Monthly award and $50 gift card
    • End of summer pool party – check sent
    • Adult Social — Sept 29
  • Tennis
    • Court repairs
      • Light post repair pending
      • Windscreen replacement  estimates:
        • 1&2 = $1835
        • 3&4 = $1210
  • Clubhouse
    • Liability waiver sent to Hunter
    • Rental income through August: $4,470
  • Pool Season update
    • Front pool exit button replaced
    • Pool closed 7/31 for weather
    • Pool closes after fall break.
  • Communications
    • Official neighborhood facebook page created: https://www.facebook.com/BrookshireWdstk
    • Will transition notices from unofficial page to this later in the week
    • Survey update to be summarized and distributed to the board last week in Aug.

Executive Session

  • Compliance Report
  • Closings (5)

 

 

July 2018 Brookshire Board Meeting

Present: Blevins, Healy, Klein, Pons

CMA Rep: Seipel

Public Session
  • Ridgewalk development
    • Guests: Horizon Group, Ridgewalk Jeep/Chrysler dealer — developer of the outlet shoppes
      • Proposal (part of gravel parking lot and overflow) 11acres, 8 being developed for car dealership
        • 1-2 semis a week; will not park in the pkwy
        • service bays are down a grade from side road
        • Road improvements (city is also approving work on 575 interchange)
        • Claim is 80% less traffic than big box or other usage.
        • Aug 13 or 27 in front of the council
    • Landscape
      • Common area mulch done by 7/18
      • Install dwarf Japanese maple in bed near front pool gate
    • Social Events
      • Yard of the month — ACC beginning this program
    • Tennis
      • Court 1&2 resurfaced
      • Light post repair on court 5 pending
      • Court 3&4 windscreen needs replacing
    • Clubhouse
      • Front inside clubhouse painting  – plan meeting with Amy Worley painting team to discuss scope
      • Internet issues are all fixed
    • Pool update
      • Light timers replaced
      • Pool cards — all known reported malfunctioning cards have been replaced
      • Lifeguards — no new incidents reported
      • Baby pool motor is dead; needs replacing – Est. $1,164 (approved); should be fixed by weekend.
    • Communications
      • Survey will close at end of July
    • Misc.

Executive Session

  • Legal Status report
  • Compliance report – 5 notices sent
  • Closings — 6 closings

Next HOA meeting: 8/21 @7pm

June 2018 Board Meeting Minutes

Present: Healy, Klein, Blevins, Pons, Kashani

CMA Rep: Siepel

Public

  • Landscape
    • Playground mulch installed
    • Common area mulch to be installed over the next two weeks
    • Irrigation repairs
  • Tennis
    • Court 1&2 repair last week of June, and light post Repair
    • Court mildew cleaning
    • Lead on potential tennis coach; will meet
  • Clubhouse
    • Pressure Washing front clubhouse in next week
  • Pools
    • Met with pool company to resolve issues and deficiencies.
    • Flies – look at evergreens, spray more often during the season
    • Filters running OK
    • Front pool to be Wi-Fi AP replaced
    • Update pools sign to include CMA
    • Back pool
      • Phone outage resolved, adding line for alerts
      • Urinal remounted
      • Fountain repaired
      • Internet issue fixed

April 2018 Board Minutes

Present: Kashani, Klein, Blevins, Pons

Absent: Healy

Community rep: Seipel

 

Public

  • Landscape
    • Flower installs and irrigation to begin last week of April
      • Can we add a rain sensor to irrigation?
    • ACC business
      • discussed fence issues with several properties, non-functional cars in streets, etc.
    • Tennis
      • Trainer will be away for a few weeks for Family emergency
      • Repairs: resurface $10,350 and rebase lightpost $550
    • Pool
      • Pool key deactivations begin May 1
      • Water fountain repair 4/29
      • Rear clubhouse post repair – week of 4/30, also to paint ceiling in pump room
      • Pool pump repairs
        • Bring intake up to code – $475
        • Replace filter media – $475, $650/filter
        • Replumb 4 valve system – $5,160
      • Comms
        • Survey draft approved
      • Misc
        • Mowing the fire break off Keeneland Terr. And other breaks.

Executive session

  • Insurance
  • Compliance
  • Legal
  • Closings
  • Financial

Thursday’s 4/26 HOA meeting

Will be held at the back pool, if you plan to attend.