Posted on July 6, 2021
- Call to Order
Attendees: Klein, Kashani, Healy, Lane, Blevins
Rep: Nicky Chance
- Public session
- City Council Zoning meeting – Board position misrepresented on apartments; Will send email to Mayor and City Council regarding Board’s positions.
- Facebook — Board’s official page is Facebook.com/BrookshireWdstk
- many attendees voiced opposition to planned august pool hours and stated that board communications in this area were deficient.
- Board should catalog damage costs beyond operational costs as well as other related usage data to help the community understand input for decisions
- Poll – on pool hours
- Checking on costs and budget
- Board must work to improve pre-communication on pool hours in subsequent
- Cornhole group – board to review
- David Fige – will coordinate food trucks this summer again.
- Approval of Minutes – May
- Newsletter scheduled to begin June 15.
- Financial Report
- Balance Sheet
- Income and Expense Report
- Collections Report
- Management Report
- Old Business
- Attorney Engagement Letter – to be signed
- Recap of 2021 Pool Season Opening
- Pergolas/Fencing Update
- Repairs and staining completed
- Lights to be purchased
- Commercial Vehicles
- Legal decision sent to board
- Code enforcement issue on streets
- New Business
- Water Damage Estimate-Front Clubhouse – $802; getting additional estimates
- Ceiling Repair Estimate-Back Clubhouse – $1,089 (includes painting), getting additional estimates
- Owner Concerns-Executive Session
- Front Pool
- front pool landline requires repair
- remove old pergola lights
- Streetlight requires new faceplate
- Back pool
- Lifeguard umbrella for lifeguards at back pool
- Purchasing additional garbage cans
Posted on June 1, 2021
Attendance: Healy, Kashani, Blevins, Klein, Chase
- Introduced Nicky Chance as new neighborhood rep.
- Bi-Weekly visits to Inspect the neighborhood
- A resident noted that meetings have not been starting on time with quorum and could be more organized to facilitate discussion; the board agrees and will work to remediate
- Flags for neighborhood in before memorial day. Committee is planning on installing May 26.
- Demetria Lane has agreed to lead communications for the board to residents
- Include details on website, FaceBook, and new neighborhood manager
- Signed addendum for additional guard staffing for monitoring
- Front Pool pergola repairs and staining o be completed this week.
- Fence posts need washing and paint
- Chairs to be pressure washed
- Comms to go out on wristbands
- Schedule board walk through
- Front clubhouse
- Patio railings need repair – getting estimates
- Water test for interior wall to ID leaks.
- Back Clubhouse
- Fix flickering light at front
- Check water stain by chimney
- Refresh mulch around pools
- Replacement lights are working, but warmup time is nearly an hour
Posted on March 2, 2021
- Call to Order and Establishment of Quorum
- Attending: Steve Klein, Sam Kashani, Tara Healy, Chuck Blevins
- Approval of January 12 Meeting Minutes
- Public business
- Klein discussed neighborhood manager changes and our new rep
- HOA Dues late mailing – due 2/15, will be late after 3/15
- Resident questioned rental caps – POA is still needed
- Resident questioned how do we get rentals to better comply with covenants – we are fining and working to address aggressively in cases where the rental firms (or any neighbor) is avoiding compliance.
- New pickleball committee (see committees below)
- LIghting problems — center lights work; perimeter lights don’t work.
- Treasurer’s Report
- Operating Balance as of December 31, 2020 – $78,210.33
- Reserves Balance as of December 31, 2020 – $228,379.53
- Create 2 signs
- email and website
- Update your information
- Steve to write email on status
- Get newsletter back out by mid-march
- Create 2 signs
- Pool – discussing bids for tile repair and verifying no-diving signage
- Clubhouse – No update
- Ant Hills
- Blow 7/8 courts during visit
- Tennis – remind teams to move clear trash from courts to main cans; remind that players are forbidden from jimmying the locks open
- Based on resident requests this new committee has been created
- Members: Mike Walls and Linda Mumert head
- LInk: Brookshire pickelball fb to official
- generally sundays at 3
- Treasurer’s Report
- Old Business
- Need to discuss and make a decision regarding commercial vehicles. New guidelines will need to be sent out.
- Need to discuss and make a decision regarding playground.
- review upgrade options
- Volo Village
- Letter to United
- General Item Notes
- Paint porch rails at front (get estimates)
- Paint black fence on AP( get estimates)
- Mulch for playground (wait until update)
- Monuments pressure wash (May)
- Regularly clean dumpster area
- Check pest control traps
- Storm drain at front parking lot needs repair
- Storm drain on AP at front needs pressure washing
- Portico at F and B pools need paint
- Missing lifesaving tools
- Replace tennis court squeegees as needed.
- Electrical in island at entrance
- Too dark at entrance to parking lot at front (same side as dumpster but at curb.
- Fencing needs repairs-tennis courts and pool
- Screens need replacing
- Clean up back pump room. Too much stored.
- Need to check on shelving in pump rooms
- Key at closet Front pool
- New Business
Posted on February 2, 2021
Attending: Blevins, Healy, Klein, Kashani, Porche
- Reserve: $228,379.53
- Operating: $69,602.90
- Discussed monthly financials
- Committee Reports
- Initial pre-approved roofing options have been submitted and are being evaluated by the committee
- work continues on developing pre-approved paint pallets
- Asking UPS pod to be removed from holidays
- Bids for replacement cover of front pool (checking to see if its worth doing now or later)
- Drain lines followup – getting quote
- No diving tiles – Quotes
- Covid guidlines for 2021
- Resurface kiddie pool
- Evaluating the update lights from 120v to LED
- Need to discuss staffing needs early – pool monitors
- Homeowner complaints –
- Bushes at the back tennis court need trimming
- back court lights fixed
- Discussed identifying board member focus to assist committees and programs
- 3-4 entrances to properties outside of the neighborhood – seeing increase in trash at those entrances will talk to owners
Posted on January 27, 2021
To Residents of Brookshire HOA,
Happy New Years to each of you and your families. I am reaching out to inform you of some changes
that are taking place with our community here in Brookshire as it pertains to our Property Management
Company who we work with. Two years ago, we switched property management companies, from
CMA-Community Management Assoc. to our recent property management company, Homeside
Properties. During that transition and the last two years we worked with Julie Porche as our point of
contact for any communications, concerns, violations, questions on dues…. Etc. As of today we have a
new direct contact as our Property Manager with Homeside Properties. I am excited to announce and
welcome Ashleigh Ronan as our Property Manager with Homeside Properties.
Ashleigh’s contact information
- Contact Name: Ashleigh Ronan
- Email: email@example.com
I believe that Ashleigh Ronan is the right person for our community. Please reach out for any questions
or concerns. With that being said… I understand there has been some inquiries regarding HOA DUES.
We have an email blast going out in the next day or so and the Dues Invoice will be mailed out within
the week. We also ask for everyone to reach out and email Ashleigh with everyone’s updated contact
information. Please include Name (first and last), Address, Best Phone Number, and EMAIL ADDRESS.
This will allow us to communicate better to you. Thank you for your patience during this process and as
always, if you need anything from the Board of Directors, please contact us through
Brookshirehoa@gmail.com. We wish you all the best and healthy 2021.
Brookshire HOA, President
Posted on November 3, 2020
Kashani, Healy, Klein, Blevins, Porche
- Tennis courts
- Pickelball – Getting a revised quote and reviewing for budgeting and timing.
- Tennis pro – discussing additional pros
- Courts – removed broken bench
- Pools – inventory walkthrough with United week of 10/5
- Signage — add signs for cards If card does not work….
- Hunting issues in the neighborhood, issuing criminal trespass warnings, talking with DNR
Updated on June 29, 2020
- Call to Order – Establish Quorum
- Approval of Minutes – May 5, 2020
- Attendance: Julie (Phone in), Chuck, Steve, Tara, Sam
- Association Business
- Brookshire HOA – Replacement $221,002.19
- Brookshire Operating – $262,662.83
- Resale – Resale
- Aging Report
- Committee Reports
- Can tennis drill can resume
- Pressure washing furniture and deck
- Signage to be installed by FastSigns from Alpharetta
- Checking on the supplies for cleaning sent to Tara
- Dumpster needs to be dumped
- Access to be completed 6/3 –Chuck and Jeremy to meet access guys for instruction
- can call Julie if needed
- Email to neighbors about access and checking account
- Residents must swipe to enter pool – will register the card. Then they must have wrist band or will be verified by spreadsheet with balances verify they can get a band
- not yet opening.
- Invoice from Roots to remove the boxwoods
- ARC Report
- Action Items
- Fee issues
- 490 of 625 have paid
- @20 payment plan
- @80k unpaid
Posted on May 27, 2020
Gyro Chef Food Truck will be at the back clubhouse tonight from 5pm-8pm. You can order until 1pm today or walk up this evening. The menu is attached and will be on the Brookshire website.
Order online: 813-817-4661 or
Posted on March 31, 2020
Present: Klein, Healy, Blevins, Neighborhood Rep: Julie Porche
- 6:30 pm – early open session: presentation from WPD on recent break-ins and safety
- Lt. O’Keefe
- Very low crimes against persons in Woodstock
- The biggest issue on this side of the county is vehicle break-ins (85% unlocked)
- Bored kids (flipping locks), not usually breaking windows
- Gangs looking for guns or cash (flipping handles)
- WPD on NextDoor
- Tag readers (LPRs) – can rent them and place one on either side of the roads. Up to the HOAs
- But can connect to WPD
- Lt. O’Keefe
- Tennis pro in neighborhood
- Joe from 360 Systems (neighborhood access control to amenities)
- Access control systems — Brand is Expanse (Roessler company) and it’s sunset
- cdvi adtrium — multiple panels — single db.
- Will be coordinating walk through with Julie for Chuck and Sam
Posted on February 5, 2020
Attendees: Blevins, Healy, Klein
- Board candidates – Each of 4 candidates spoke to why they wish to serve.
- 3+4 need resurfacing; Julie getting bids.
- Windscreen – need new screen, may be able to obtain with surfacing
- Bathroom doors reported fix last month, but they’re still not working – install slide locks
- Windscreen promoting Men’s win at ALTA regional – checking with Nate
- Pool Vendor Meetings – Met with finalists for the last round of discussions.
- Graffiti on basketball court difficult to remove
- Getting bids to move Bball to back tennis court
- Hunter’s touched up paint in front; need to provide help with clubhouse rentals and checkouts – Alarm issues continue; Updating sound system to make it easier to use
- Water Meter
- Difficulty finding someone install the irrigation water meter with the City. Looking at options
- Updated the contract
- Can do a walkthrough with Jason for projects in the next two weeks.
- Action items
- Fence painted
- Roof damage at back pool house to be repaired
- clubhouse broken window replacement to be delivered.
- Access systems for new season
- getting another bid on the system (with online logging) – $3000 for fobs, not ID; doesn’t require internet to function
- Vote for candidates